All VAT Registered Operators are required to comply with fiscalisation requirement, to register and interface with FDMS for the purposes of recording taxable sales transactions.

To comply with this requirement, taxpayers have two options available as follows:

  1. Upgrade existing Fiscal Devices and ensure compatibility with FDMS with the assistance of Approved Suppliers of the fiscal device. or
  2. Consider direct interface with FDMS through Virtual Fiscal Devices (API) - software base fiscalisation solution.

Choice of the options depends on the number of point of sales operated by the taxpayer, nature of operations or accounting systems of the taxpayer or capacity to develop APIs for direct interface.

Below are the steps to take for successful on boarding:

Option A: On Boarding Process for Hardware Based Fiscal Devices

  • After procuring the Fiscal Device from an Approved Supplier, the Approved Suppliers will ensure that the device is tested on the FDMS platform for compatibility with both FDMS and taxpayer’s point of sale systems. The test shall be conducted on the FDMS test environment with dummy data.
  • The test process will generate sample output for ZIMRA approval (Fiscal Tax Invoice, Credit/Debit Note).
  • Close fiscal day, and check if there are no errors encountered
  • Submit the sample documents (Fiscal Tax Invoice, Credit/Debit Note) to ZIMRA for approval.
  • Upon approval by ZIMRA, through approved supplier, the fiscal device is registered in ZIMRA FDMS live platform and then transactions can be done using the upgraded fiscal device

Option B: On boarding process  for Virtual Fiscalisation

  • Access and download the API document on the following link : https://www.zimra.co.zw/downloads/category/9-domestic-taxes?download=3807:fiscalisation-apidocumentation   
  • Identify a software developer of your choice or internal IT personnel for assistance with API software development.
  • Develop your API for interface with the FDMS and configure your fiscal device
  • Write an email to This email address is being protected from spambots. You need JavaScript enabled to view it. , This email address is being protected from spambots. You need JavaScript enabled to view it.   and This email address is being protected from spambots. You need JavaScript enabled to view it. for registration in the test environment, details of API end-points.
  • Conduct your API tests on the provided FDMS test platform
  • Generate sample invoices, credit notes and debit notes in the test environment for sending to ZIMRA for validation and approval
  • Close fiscal day, and check if there are no errors encountered
  • Submit the sample documents (Fiscal Tax Invoice, Credit/Debit Note) to ZIMRA for approval.
  • Once invoices are approved, registration is done in the FDMS live environment, and start transacting.

 

How to see if my fiscal device is compatible with the ZIMRA FDMS System

  • The Fiscal Tax Invoice, Debit/Credit Note printed by the fiscal device will be imprinted with verifiable QR Code.
  • QR code on the printed Fiscal Tax Invoice, Debit/Credit Note, if is scanned or validated on the ZIMRA FDMS Portal https://fdms.zimra.co.zw it will indicate that the “Invoice is Valid”
  • Fiscal day sessions can be closed and opened without any error or challenges

My Taxes, My Duties: Building my Zimbabwe

Disclaimer

This article was compiled by the Zimbabwe Revenue Authority (ZIMRA) for information purposes only. ZIMRA shall not accept responsibility for loss or damage arising from use of material in this article and no liability will attach to the Zimbabwe Revenue Authority. 

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